6.2. The Chairman of the Executive Council may invite any person to attend any particular meeting or meetings as he/she thinks it desirable.

6.3. Powers and duties of the Chairman of the Executive Council

• To preside over the meetings of the Executive Council
• To take emergent action whenever exigencies of the situation demand it in the interests of the Institute and to have the same ratified by the Executive Council at its next meeting.

Tenure of Office

• 7.1. Member nominated under clause 3.1.(e) and under clause 6.1 (c ) shall hold office for a period of two years from the date of nomination. The members shall be eligible for re-nomination.
• 7.2. Where a member of General Council/Executive Council becomes such member by reason of the office he holds, his membership shall be terminated when he ceases to hold that office.
• 7.3. If a member of the General Council/Executive Council changes his address, he may notify to the Member-Secretary his new address but if he fails to notify such address, his address as recorded on the roles of the members shall be deemed to be his address.

Cessation or termination of Membership

• 8.1. A member of the General Council or Executive Council shall cease to be such a member if he (a) dies, or (b) resigns his membership, or (c) become of unsound mind, or (d) becomes insolvent, or (e) is convicted of a criminal offence involving moral turpitude, or (f) is removed by the Central Government from the membership or (g) except in the case of Director of the Institute, accepts a full time appointment in the Institute or (h) fails to attend three consecutive meetings, without the leave of the President of the General Council or Chairman of the Executive Council as the case may be.
• 8.2. A member of the General Council or Executive Council (other than ex-officio member or a member representing the Central Government) may resign office by a letter addressed to the President of the General Council or to the Chairman of the Executive Council whatever the case may be and such resignation shall take effect from the date it is accepted by the concerned President/Chairman.

Casual Vacancy

• 9.1. Any causal vacancy in the General Council or in the Executive Council shall be filled by the appointment or nomination of a member by the appropriate authority entitled to make such appointment or nomination and the member appointed or nominated to fill such casual vacancy shall hold office for the reminder of the term, if any, of the member in whose place he has been appointed or nominated.
• 9.2. The General Council or the Executive Council shall function notwithstanding any vacancy therein and notwithstanding any defect in the appointment or nomination of any of its members, and no act or proceedings of the General Council or Executive Council shall be called in question merely by reason of the existence of any vacancy therein or of any defect in the appointment or nomination of any of its member.

10. Meeting of the Executive Council

• 10.1. The Executive Council of the Institute shall meet at least once every three months.
• 10.2 The meeting of the Executive Council may be convened by the Chairman of the Executive Council or any other member of the Executive Council who may be authorized by him in this behalf.
• 10.3 The meetings of the Executive Council shall be presided over by the Chairman of the Executive Council and in his absence a member elected by the members present shall function as Chairman for that particular meeting.

Powers and functions of the Executive Council

• 11.1 Subject to general control and directives of the General Council, the Executive Council shall be responsible for the management and administration of the affairs of the Institute. In accordance with the Memorandum of Association, the rules and bye-laws made thereunder for the furtherance of the objects and shall have all powers which may be necessary or expedient for the purpose including –
  • to lay down broad policy to carry out the purposes of the Institute,
  • to review and sanction budget estimates.
  • to sanction expenditure as defined in financial bye-laws.
  • to invest the funds of the Institute.
  • to borrow on terms and conditions expedient.
  • to create posts and recruit and appoint staff.
• 11.2. The appointment of the Director shall be made by the Executive Council with the prior approval of the Government.
• 11.2.Creation and appointment to all such posts as carry an initial monthly pay of Rs.1600 or above shall be done with prior approval of the Government.
• 11.3. Creation and appointment of other posts shall be made by the Executive Council.
• 11.4. The Director of the Institute shall be in-charge of the Management of the Institute and shall exercise such powers in respect of the affairs of the Institute as may be delegated to him by the Executive Council from time to time.
• 11.5. The Executive Council may by resolution appoint one or more Committee or Committees or sub-committees for such purposes and with such powers as may be specified by it.
• 11.6. The Executive Council of the Institute may, by resolution, delegate separately to the Chairman of the Director or jointly to both of them such of its powers as it may deem fit for the conduct of business.
• 11.7. The Executive Council may with prior approval of the Government alter or repeal or frame new rules.

12. Funds for the Institute, Accounts and Audit.

• 12.1. The funds of the Institute shall consist of the following
  • Grants made by or through the Government of India or any State Government.
  • Donations and contributions from other sources.
  • Other income and receipts of the Institute.
• 12.2. The funds of the Institute shall be deposited in a bank to be named by the Executive Council and funds shall received be paid into the Institute’s account maintained in such a bank and shall not be with drawn except on cheque signed by two persons designated by the Executive Council and authorized to function on their behalf.
• 12.3. The Institute shall maintain proper accounts including a balance sheet in such forms as may be prescribed under the bye-laws.
• 12.4. The accounts of the Institute shall be audited annually in such manner as the Central Govt. may direct and any expenditure incurred in connection with the audit of the accounts of the Institute shall be payable by the Institute. The auditors shall have the right to demand production of books, accounts, vouchers and other documents and papers and to inspect the office of the Institute.
• 12.5. Within six months after the close of every financial year, the Institute shall submit to the Central Government the audited statement of accounts of the previous year.
• 12.6. The financial year of the Institute shall be from the first of April to the thirty first of March of the following year.

13. The Institute shall invest and deal with funds and monies of the society and shall have the right

• to issue appeals and applications for money and funds in furtherance of the said objectives and to raise or collect funds by gifts, donations, subscriptions or otherwise of cash and securities and any property either movable or immovable and to grant such rights and privileges to the donors, subscribers and other benefactors as the society may consider proper.
• to acquire, purchase or otherwise own or take on lease or hire temporarily or permanently, buy any movable or immovable property necessary or convenient for the furtherance of the object of the society;
• To borrow and raise money with or without security or on the security of a mortgage, charge or on the security hypothecation or pledge of all or any of the movable or immovable properties belonging to the society or in any other manner whatsoever, provided that prior approval in writing of the Government of India is obtained in that behalf.
• To sell, assign, mortgage, lease, exchange and otherwise transfer or dispose of all or any Property movable or immovable of the society for the furtherance of the objects of the society provided prior approval of the Government of India is obtained (in writing) for the transfer of the immovable property;
• To enter into any agreement with any government or authority municipal, local or otherwise, to obtain from such Government or authority any rights, privileges, concessions, fiduciary or otherwise that the society may deem desirable to obtain and carry out, exercise and comply with such arrangements and rights, privileges and concessions.
• To draw, make accept, endorse, discount, execute, sign issue and otherwise deal with cheques, hundies, drafts, certificates, receipts, Government securities, promissory notes, bills of exchange or other instruments and securities whether negotiable or transferable or not.
• To build, construct, maintain, repair, alter, improve or develop or furnish any buildings or works necessary or convenient for the purpose of the society.
• To undertake and accept management of any endowment or trust fund or donation to further the objects of the society.
• To appoint or employ temporarily or permanently any person or persons that may be required for purpose of the society and to pay them or other person or persons in return for services rendered to the society, salaries, wages, honoraria, fees, gratuities, provident funds and pensions.
• To mobilize available expertise in the field of the Hearing Handicapped and to offer technical and consultancy services with or without payment of remuneration as necessary.
• to establish a provident fund and other benefits for its employees of the society.
• To institute, offer, or grant prizes, awards, scholarships, fellowships and stipends in furtherance of the objects of the society.
• Powers to receive and accept grant/donations and other contributions should be with society.

14. Government of India may appoint one or more persons to review the work and progress of the Institute and to hold enquiries into the affairs thereof and to report thereon in such manner as the Government of India may stipulate and upon receipt of any such report, the Government of India may take such action and issue such directions as it may consider necessary in respect of any of the matters dealt with in the report and the Institute shall be bound to comply with such directions.

• 14.1. The Government of India may give from time to time directives to the Institute as it deems fit and these shall be binding on the Institute.
• 14.2. The Institute shall be open to persons of either sex and whatever race, creed, caste or class and no test or conditions shall be imposed as to religious belief or profession in admitting trainees, students or appointing members, teachers and other technical non-technical staff of the Institute.
• 14.3. No benefaction shall be accepted by the society which in its opinion, involves condition or obligations opposed to the spirit and object of the society.
• 14.4. In case the Government of India is satisfied that the Institute is not functioning properly, the Government of India shall have the power to take over the administration of the Institute and to appoint an administrator for this purpose. During the period such an order is subsisting the General Council and the Executive Council shall remain suspended and all the powers of the General Council and the Executive Council shall vest in the Administrator.

15. Bye-Laws.

• With the previous approval of the Govt. of India, the Society shall have power to frame and amend bye-laws not inconsistent with the Memorandum of Association and these rules for the Administration and management of its affairs.
• Without prejudice to the generality of the forgoing provision such regulations may provide for the following matters.
• The preparation and sanction of budget estimates, the sanctioning of expenditure, making and execution of contracts the investment of the funds of the society and the sale or alteration of such investment and accounts and audit.
• powers, functions and conduct of business of such committees or advisory panels as may be constituted from time to time.
• The procedure, terms and tenure of appointments, emoluments, allowances, rules of discipline and other conditions of service of the officers and staff of the society.
• Terms and conditions governing scholarships, fellowships and deputations grant-in-aid research schemes and projects, and establishment of date library and documentation centres, regional and other centres, and
• Such other matters as may be necessary for the furtherance of the objectives and proper administration of the affairs of the Society.

16. Quorum

• 16.1. 25% members of the General Council shall constitute a quorum at a General Council meeting or a special meeting of the General Council.
• 16.2. 50% members of the Executive Council shall form the quorum at any meeting of the Executive Council.
• 16.3. If at any meeting of the General Council or Executive Council there is no quorum, the meeting shall stand adjourned to a date to be fixed by the Presiding Officer. If at any adjourn meeting there is no quorum the members present shall constitute the quorum.
• 16.4. A written notice shall be sent to every member of the General Council or Executive Council as the case may be, either personally or through post under certificate of posting at address mentioned in the latest roll of members.
• 16.5. Any notice so sent by post shall be deemed to have been duly served and in providing such services, it shall be sufficient to show that cover containing such notice was properly addressed and put into the Post-office under a certificate of posting.
• 16.6. Non-receipt of the notice of any meeting of the General Council or Executive Council by any member shall not invalidate the proceeding of the meetings.
• 16.7. The minimum period of notice for meeting of the General Council/Executive Council shall be as follow
  • For the Annual General Meeting of the General Council – 21 days.
  • For special Meeting of the General Council – 14 days.
  • For ordinary meeting of the Executive Council – 14 days.
  • For extra-ordinary meetings of the Executive Council – 7 days.
• 16.8. In case of difference of opinion among the members of the General Council or the Executive Council at any meetings, the opinion of the majority shall prevail. Each member other than co-opted members of the General Council or of the Executive Council as the case may be, including the President shall have one vote and if there be quality of votes on any question the Presiding Officer shall in addition have a casting or second vote.

17. Roll of Members

• 17.1. The Institute shall keep a roll of members and their addresses and occupations.

18. Resolution by Circulation.

• 18.1. Any business in respect of which the Chairman is satisfied that the matter is urgent and that it is not possible to hold a meeting of the Executive Council in the near future, may be carried out by circulation among all its members of the Executive Council and shall be effective and binding as if such resolution has been passed at a meeting of the Executive Council.

19. General

• 19.1. All contracts shall be executed on behalf of the Institute by the Director in consultation with the Chairman, as per rules defined in the financial bye laws to be framed by the society.
• 19.2. For the purpose of Section 6 or the Societies Registration Act as applicable to the Union Territory of Delhi the person in whose name, the Institute may sue or be sued shall be the Director of the Institute.

20. Income and Property

• 20.1. The income and property of the society, howsoever derived shall be applied towards the promotion of the objects thereof as set forth in the Memorandum subject nevertheless to the conditions the Government of India, may from time to time impose in respect of expenditure or grants made by them. No portion of the income and property of the society shall be paid or transferred directly or indirectly by way of dividends, bonus or otherwise, howsoever by way of profit to the persons who at any time are or have been members of the society or to any of them or to any person claiming through them or any of them provided that nothing therein contained shall prevent the payment in good faith of honoraria to an member thereof or remuneration to any officer in the Institute in return for any service rendered to the society or for travelling allowance, halting allowance or other similar charges. If, however, a member of the society is a member of parliament he shall be paid only the compensatory allowance as provided under the parliament (Prevention of Disqualification) Act, 1959 until he ceases to be a Member of Parliament.

21. Alteration of Memorandum of Association and Rules and Regulations

• Whenever it shall appear to the General Council of the Institute that it is advisable to alter, extend or abridge such purpose or for other purposes specified in section 12 of the Registration Societies Act, 1860, the General Council, with the prior approval of Central Government, may submit the proposition to the members of the Institute in a written or printed report, and may convene a special general meeting for the consideration thereof according to the rule and regulations. No such proposition shall be deemed to have been approved unless such report has been delivered or sent by registered post to every member of the Institute 10 days previous to the date of the special General Meeting convened by the General Council for the consideration thereof, and unless such proposition shall have been agreed to by the votes cast in favour of the proposition by member who being entitled so to do, and such votes are not less than three-fifth of the members delivered in person or by proxy so entitled and voting and confirmed by similar majority or votes at a second special general meeting convened by the General Council after an interval of one month after the former meeting.
• Whenever, it shall appear to the General Council of the Institute to alter, extend or abridge such purpose or for other purposes within the meaning of the Act or to amalgamate such society either wholly or partially with any other society, the General Council may submit the Proposition to the members of the Institute either in written or printed report and may convene a special meeting for the consideration thereof according to the rules and regulations,
  But no such proposition shall be carried into effect unless such report shall have been delivered or sent by post to every member of the society ten days previous to the special meeting convened by the governing body for the consideration thereof, nor unless such proposition shall have been agreed to by the votes of three-fifths of the members delivered in person or by proxy and confirmed by the votes of three-fifths of the members present at a second special meeting convened by the governing body at an interval of one month after the former meeting.

22. Once in every year a list of the office bearers and members of the General Council/Executive Council shall be filled with the Registrar of Societies, Delhi as required under Section-4 of the Societies Registration Act of 1860, as applicable to the Union Territory of Delhi.

23. Any kind of amendment in the Memorandum of the Society shall be made as per provisions of Section 12 and 12 (A) of the Societies Registration Act of 1860, as applicable to the Union Territory of Delhi.

24. If the Society need to be dissolved it shall be dissolved as per provisions laid down under Section 13 and 14 of the Societies Registration Act of 1860, as applicable to the Union Territory of Delhi.

25. Winding up

26. If on the winding up or dissolution of the society there shall remain, after the satisfaction of the all debts and liabilities any property whatsoever, the same shall not be paid, to or distributed among the members of the society or any of them and shall be dealt within the manner provided by the Registration of Societies Act, 1860.

Al the provisions of the Societies Registration Act, 1860 will apply to this society.